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Pine Belt Pacer Bylaws

Sections:

The leadership of the Pine Belt Pacers will consist of eight offices – president, vice president, secretary, treasurer, membership chair, public relations director, Longleaf Trace liaison, social chair and web master. These officers will be elected each year by vote of the club’s membership at a December meeting to be set by the president. In addition, the club’s officers will be assisted by various race directors and advised by Lifetime members of the club.

1. Elections – The club’s officers will be elected on a yearly basis each December by a majority vote of club members in good standing. Nominations will be accepted from the floor and must be seconded for a candidate to be eligible for election.

2. Positions

A. President – The president of the Pine Belt Pacers will be responsible for the overall administration of the club. This includes the oversight of planning for all events and delegation of duties to the club’s officers not outlined in the club’s bylaws. The president will also be responsible for the execution of the Gran Prix Series, as well as scheduling the December election meeting.

B. Vice President – The vice president of the Pine Belt Pacers will be responsible for overseeing event sponsorships, as well as the development of the membership card program and the organization of the 2-mile and 5K series each year.

C. Secretary – The secretary will be responsible for e-mailing meeting notifications, meeting agendas and reports to club members. The secretary will also post these items of the discussion board section of www.PineBeltPacers.org, and see to it that the web master receives this information as well.

D. Treasurer – The treasurer will be responsible for maintaining the financial accounts of the club, ensuring that the club’s Road Runners Club of America insurance is paid in a timely manner, and advising the club’s officers on financial decisions.

E. Membership Chair – The membership chair will be responsible for maintaining accurate records on club members as well as the execution of the membership card program. The membership chair will be responsible for notifying club members 30 days prior to their membership expiring.

F. Public Relations Chair – The public relations chair will be responsible for notifying area newspapers, television stations, radio stations and the club’s web master of events at least two weeks prior to the event. The chair will also be responsible for arranging for results and race reports to be completed and sent to the above media outlets as well as the club’s web master. The chair will also arrange for photographs of events to be taken and distributed if possible. In addition, the chair will be responsible for contacting media outlets concerning achievements of the club and/or its individual members as relayed to the chair by the club’s officers.

G. Longleaf Trace liaison – The club’s liaison will be responsible for attending meetings of the Friends of the Longleaf Trace and reporting to the club the decisions and discussions of the Friends’ meetings. The liaison will also be responsible for arranging events to be held on the Trace with Trace officials.

1. The club will pay for the club’s liaison membership as a Friend of the Trace.

H. Web master – The club’s web master will be responsible for the maintenance of www.PineBeltPacers.org, including the posting of event reports and event and meeting announcements, and periodic cleanup of the discussion board and other items.

II. Membership – Membership of the club will include competitive and recreational runners and walkers, and any other businesses or individuals who have paid annual dues and/or have been selected as Lifetime Members of the club.

Dues – Yearly dues shall be $20 per person and $30 per family payable by Jan. 1. New members joining the club after July 1 of any year will not be required to renew their dues before the next full calendar year has been completed. Dues for junior club members (under age 18) shall be $10.

Membership Card – Each Pine Belt Pacer will be administered a membership card and number which will make them eligible for discounts to area businesses as well as discounts on race registrations to Pine Belt Pacer Gran Prix events.

Lifetime Pacer Award – Pine Belt Pacers awarded Lifetime Pacer Awards by the club’s officers will not be required, but will be encouraged, to pay yearly dues to maintain their membership in the club. Lifetime Pacer Awards require a favorable vote from at least five of the club’s eight officers.

III. Meetings/Activities – The club will maintain an active meeting and activity schedule.

Meetings – The club will hold quarterly meetings in January, April, August and November of each year. Special meetings will also be called by the president and race directors as events approach. The club’s secretary will be responsible for the posting of information regarding meetings as outlined in the organization section.

Activities – The club will host up approximately 10-12 social and formal running and walking events yearly including the Pine Belt Pacer Relays, a summer 2-mile predicted time series, a summer or fall 5K series, the Labor Day 5K, the Hobble then Gobble 5K and the Steam Whistle 12K. The addition of new club events must be approved by a majority of the club’s officers. The club will continue to work on the coordination of outside events as part of the Gran Prix series.

The Gran Prix series – The Gran Prix series will be an annual year-long competition among club members. Points will be awarded based on volunteer participation, participation and finishing position in events as determined by the club president prior to each calendar year. Honors will be awarded in seven categories: men’s open, women’s open, men’s masters, women’s masters, men’s grandmasters, women’s grandmasters and junior runner of the year. Members are only eligible for one Gran Prix award each year. A full explanation of Gran Prix rules, points system and events will be posted on the Web site year-round. Updated points standings and the Gran Prix schedule will be posted as well and will be the responsibility of the club president and web master.

Annual Awards – Each year following the Steam Whistle 12K, the club will honor members with the following awards: Gran Prix champions in the seven categories as outlined in Section 3C and Volunteer of the Year. Special service awards and Lifetime Pacer honors will also be considered annually. Service awards, like the Lifetime Pacer awards, will require five votes from the club’s officers.